How to Use Microsoft Office 365 with Data Security in Mind

In the context of today’s sophisticated commercial procedures, you ought to be searching for ongoing data security solutions. On the surface, the majority of large corporations seem secure, yet there will always be security flaws that can be exploited by those with bad intentions. One good example is Microsoft Office 365 from Microsoft.

You must plan ahead if you want to use Microsoft Office 365 while keeping your data and business secure. People might use a variety of dangers to harm you by taking advantage of the cloud thanks to the online platform. In the event of an accident, your files can be permanently lost if you do not have enough backups.

Microsoft claims that their primary focus is on the physical security of the infrastructure in order to maintain the 99% uptime that they have guaranteed. It is your duty to protect personal information online.

What risks come with adopting Microsoft Office 365?

• Accidental deletion: Throughout their careers, everyone commits a few mistakes.  — Everyone makes a few slip-ups during their careers. Unfortunately, if you unintentionally erase a file from the Microsoft Office 365 cloud, it can disappear permanently.
• Threats to online security Cyberattacks of any kind could hit your company at any time. Scammers, hackers, and rivals frequently attack companies with lax security for financial gain or corporate data.
• Penalties under the law and regulations It is possible that your business is required by law to provide financial information to the court. It is likely that your company is legally obligated to supply financial data for court proceedings. If this data is lost, you can face severe penalties and legal action.
• Retention policy gaps: Data can disappear through methods other than simple deletion. Data loss is frequently caused by personnel turnover, poor data management, and data transfers.

Use caution when using Microsoft Office 365.

Maintaining your online safety is essential. To keep safe when using Microsoft Office 365, follow these tips:

1. Store your data backups securely.

A disturbing analysis found that over 70% of firms using Microsoft Office 365 are aware of or suspect the loss of cloud-based data. This carries a high danger of financial and legal complications.

We recommend using a third-party service to finish the work of safely backing up your cloud data, as Microsoft does not offer a mechanism for doing so. NAKIVO Backup & Replication is what we advise using with Microsoft Office 365.

NAKIVO constantly backs up your online and cloud-based data, making it recoverable and accessible from any place. It is possible to backup individual files, folders, and mailboxes.

2. Use a trustworthy password organizer.

A reliable password manager makes your life infinitely easier. Generally speaking, you should have a long, unique password for every online account you use. In reality, it is almost impossible to remember everything that has been spoken.

You may even create strong, one-of-a-kind passwords with the majority of password managers that are uncrackable or hard to guess through brute force attacks. We suggest using a password manager such as Dashlane to save passwords and have them filled in automatically. Most password managers allow you to create strong, unique passwords that are impossible to guess or obtain through brute force attacks.

3. Set up an antivirus program. Install a virus detection app.

Effective anti-malware defenses eliminate all chance of infection and ransomware assaults. For a one-year subscription, we suggest Avast Premium Security for one device, which offers exceptionally robust and dependable antivirus protection.

Ensure that the appropriate antivirus software is installed on every employee’s work computer. A year-long subscription to McAfee Total Protection for 10-Devices is the most affordable option if you need numerous licenses at once.

4. Use only software that has been authorized.

It goes without saying that you should never install software from dubious sources, and you should never do it from the internet. Make sure you only download software from authorized websites, licensed hard copies of the product, or the firm website where you purchased it.

Additionally, do not install any of these programs on the machines you use for work. If needed, buy a backup device while retaining your own. This lessens the possibility that a malicious program may take advantage of your security flaws and access data on the device that is relevant to your line of work.

5. Verify the security of your network connections.

Even though wireless connections are more widespread and useful in today’s society, they are more vulnerable to attack than connected networks. Make use of these simple suggestions to keep yourself safe when using the internet:

• Refrain from pairing your device with another Bluetooth device.
• Avoid using public WiFi, especially if it does not have a password.
• Make sure WPA2 encryption is turned on and that your router has a complicated password.
• Make use of the VPN service if one is offered.