How to Edit Word Documents More Quickly

It does not have to be a laborious and slow procedure to edit your Word Documents. You can save a lot of time by automating simple editing jobs using the application’s many features. Acquiring knowledge about these functions and keyboard shortcuts can help you go one step closer to mastering Microsoft Word.

Expert Tip: Explore our comprehensive guide covering The Handy Excel Keyboard Shortcuts for Increased Efficiency are seeking for ways to hone your Excel skills. Thanks to Microsoft 365, using Excel and Word together is a very potent combo with faultless integration.

How to Edit Word Documents More Quickly

The Word Documents tips and methods listed here can help you modify your Word Documents more quickly, both while you are composing them and after. You may drastically cut down on the amount of time it takes to finish a job by using some of our quick formatting suggestions.

1. Paragraph alignment

You can give your words the much-needed prominence by adjusting the alignment of your text. Altering the alignment of your text within the Word Documents can often be a very effective stylistic decision.

The Home tab of the Word ribbon contains the text alignment buttons.

The majority of users first choose their paragraph and then utilize the Word ribbon’s alignment controls, as seen in the top image. Even though this is a perfectly acceptable method to finish tasks, using shortcuts will enable you to work much more quickly and efficiently.

Use these shortcut keys to save yourself a great deal of time while aligning your text:

• Use Ctrl + R on Windows or Command + R on a Mac to align right.
• Use Ctrl + L (Windows) or command + L (Mac) to align left.
• Press Ctrl + E (Windows) or Command + E (Mac) to center the image.
• Align and justify: Command + J (Mac) or Ctrl + J (Windows)

2. Choose text more quickly.

An important aspect of editing and formatting Word Documents is choosing content that you have authored. Word Documents uses selections to determine which parts of your text to format and where to apply formatting. This implies that choosing text more quickly can save you a significant amount of time.

The following are some of the most helpful keyboard keys for selection that we utilize to speed up Word Documents editing:

• To select a word in its entirety, double-click on it.
• Selecting the complete text requires holding down the Ctrl (Windows) or Command (Mac) key while you click.
• To select the entire Word Documents at once, use the keyboard shortcut Ctrl + A (Windows) or Command + A (Mac).

But there is more! Hold on!

Word’s text selection is not as boring as you may assume. Despite common misconceptions, you have the option to select any area of the page in any orientation you like. Sentences and paragraphs can be selected vertically or horizontally. Once that is selected, you can format that text like any other portion of the Word Documents.

You can choose any text in a rectangular form by dragging the mouse pointer while holding down the Alt (Windows) or Option (Mac) key. (Refer to the example below).

3. Change the case

A common error made by some writers is to write their paragraphs in the incorrect case. Certain individuals err by composing their paragraphs in an inappropriate case.Maybe you wanted to change the case of a sentence or paragraph, or you had neglected to disable caps lock. Fortunately, it does not need to be done by hand. To be honest, you can accomplish that without ever leaving Word.

You may quickly cycle from capslock, caps lock, and sentence case by selecting some text and using the Shift + F3 (Windows) or fn + Shift + F3 (Mac) keys.

4. Formatting in bold, italics, and underlining

Word, Excel, and PowerPoint all include quick formatting hotkeys that you may not be aware of. Actually, the majority of other word processors and the internet provide these formatting shortcuts. You should become familiar with the shortcuts for bold, italic, and underlining formatting if you enjoy formatting your writing.

• Select the text you want to bold, then hit the Ctrl + B (Windows) or Command + B (Mac) keys.
• Select the text you want to italicize, then hit the Ctrl + I (Windows) or Command + I (Mac) keys.
• Select the text you want to underline, then hit the Ctrl + U (Windows) or Command + U (Mac) keys.

Additionally, these formatting choices can be combined. Nobody is restricting you from using bold italic formatting to emphasize a word or from having paragraphs that are underlined in bold.

Another useful hint is that formatting can be removed from text that has already been formatted by simply using the formatting shortcut again.

5. Eliminate words one at a time.

Forget about trying to remove undesired words character by character by repeatedly hitting the delete or backspace keys. Instead, use this useful tip to hit a button and erase words whole at once.

To begin erasing words, just move your cursor to the desired location, hold down the Ctrl (Windows) or Command (Mac) key, then hit the backspace button. Immediately, you will be able to observe how entire words are deleted rather than just a single character.

The Del key on some keyboards can also be used to eliminate words. The word in front of the blinking cursor will be deleted using this function, as opposed to the prior word being removed. That is the sole difference.

Concluding remarks

We hope that this post has given you additional knowledge about Microsoft Word and its immense capability as a tool. Visit our page again if you require any additional assistance with Microsoft Word.