How to use Microsoft Word's Page Break
In our previous article we did mention about Page Break and Section Break. But now we will dive deeper on what Page Break means, how to use it, how to delete or format it.
Page Break simply tells a printer where to end a page before starting a new page. It helps you to keep the format from the original page to your new page.
How to Insert a Page Break
You may use the keyboard shortcut key Ctrl + Enter or click on Page Layout and click Breaks.
Others do it by pressing the enter key multiple times to separate the next paragraph to the next page. But if you feel like the paragraph should be on the next page or if there is something you would add in between and edit those paragraphs you can use the Page Break and you’ll notice that it doesn’t shift or overlap the text on the next page. To apply the Page Break on a paragraph just put your cursor on the text you’d like to apply the Page Break to. It’s a good practice to insert Page Break to start a new chapter or sections.
What are the uses of other breaks in Page Layout?
We’ve already discussed the first one, the Page Break (Page) as you see on the image above. Now, we will be discussing the other two, the Column Break and Text Wrapping.
As the definition says it indicates the text following the column break to begin in the next column. You can still press Enter for a multiple times but if you are editing a text your formatting will be screwed up. To move a column on the next column just use Column Break. This will allow the text to be in the next column without moving your previous text in the first column and you can edit in between those columns without moving the columns you just formatted. This method is the same with the Page Break, is just that this goes only for columns.
Another type of Page Break is Text Wrapping. Most of the time when we insert an image on our document it will mess up the text or sometimes the whole document. If it’s not formatted, the text goes anywhere. But if you just want to put a caption on an image simply use the Text Wrapping of a Page Break. For more options you may select the Wrap Text. To move the image freely and move the text dropping other than the default. It will keep the text together with same formatting and to ensure the rest of the content in your document flows around the image and the caption.
How to Remove Page Breaks
If you need to delete a Page Break that has been added to a document you’ll need to show the paragraph’s mark first. To do that.
Step 1. Click on Home. Click Show/Hide paragraph marks.
Paragraph Marks are non printing characters, it just helps you format the document and to help you find the paragraph’s section. If you print the document that marks won’t be printed, it’s just a guide.
Step 2. Go to the page break you want to remove. Double click on the page break that you want to delete or highlight it and press delete on your keyboard.
Step 3. Then click delete.
Note: If you are printing and it prints a blank page or if it starts printing a new page which should not be blank, page breaks might be in the document. How can we check on it? So, to check if there are hidden page breaks that the document contains, just enable formatting marks. Just like the one we did on how to remove page break, click on show/hide paragraphs in the Home Tab.
How to Enable and Disable Formatting Marks?
- Formatting Marks most of the time is being used to troubleshoot a document’s layout or look and if there’s a problem in printing it can be easily enabled or disabled depending on your need.
To show the Paragraph sign or mark you may follow the step discussed above or for keyboard shortcut key just simply press Ctrl+* or Ctrl+Shift+8 for Microsoft programs that support formatting marks this will enable and disable the formatting marks.
Types of Formatting Marks
In this section, we will be discussing the list of different formatting marks, it’s definition and what is it for?
Conditional hyphen – this is a hyphen that is not entered manually. Microsoft Word automatically puts a hyphen and splits the word across two lines even if you didn’t type it that way, it happens because it tells the program to make it more even. It looks like a dash but they function differently. It’s sometimes irritating, but how do you actually get rid and turn off those hyphens?
Step 1. Go to Page Layout Tab at the top of the ribbon and click on hyphenation.
Step 2. From there, you may click the preferred option and change the format.
Field Code – this code or command that tells Microsoft Word to insert special items such as the current date, current page number or custom graphics, file size, author and may more, which you can update on a regular basis.
There are two ways to get into field code the first one is by pressing Ctrl + F9 or Alt + F9, if this option doesn’t work just click on Insert and click on Explore Quick Parts then click Field.
Line breaks – this is done by using the keyboard shortcut key Shift+Enter. It created a new line of the text. For example on an image below, as you can see it used a number format once you press Enter on your keyboard it’ll automatically proceed to the next number, but if you want to add some texts but don’t want to proceed to the next number yet just press on Shift + Enter that is called the Line break.
Pagination Breaks – this is inserted manually as explained above. This is what it looks like if you enable the show/hide button.
Paragraph marks – the pilcrow or the paragraph mark it follows a new paragraph in a document.
Space character – this helps identify two spaces.
Tab – it is represented by an arrow that points to the right of the document. If you use multiple tabs then it will show multiple arrows.
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