Microsoft Outlook for Mac 2019 Review

Outlook is the program of choice if you want to be more productive at work. Here’s a simple guide to using Outlook 2019 on a Mac so you can keep track of your communication reviews.

Use the most recent version of Microsoft Outlook for Mac to keep track of all your assignments. If you want to be more productive at work, the email organizer should be your first pick. Communicate with potential customers with the built-in Skype app and access files stored in various cloud services without ever leaving Outlook 2019 for Mac.

The 2019 version retains all of the features, functionalities, and tools from previous versions while introducing a few updates. Improvements such as the aforementioned feature, delivery receipts, email templates, and many more are available in Outlook for Mac 2019 when compared to Outlook for Mac 2016.

Features of Outlook 2019 for Mac

Discover the latest features, updates, and functionalities that Microsoft has added to Outlook for Mac 2019.

1] With Focused Inbox, You Can Concentrate on the Most Important Messages

For most people, the mailbox functions as a command center. The mailbox is a command center for the majority. You should maintain a record of all the things you have finished, ongoing projects, and future responsibilities. Diving into crucial emails from less important ones is made easier with the new Focused Inbox feature. This function aids in focusing on the important things.

On the Focused tab, you’ll see a box containing all of your urgent emails; on the Other tab, you’ll see all of your other emails. If you need to view more than one message at a time, you can easily navigate between tabs in Outlook’s inbox. On top of that, the Other and Focused tabs provide you with email alerts.

How Can You Activate Your Focused Inbox?

Launch Microsoft Outlook on a Macintosh.
Go to the ribbon’s Organize tab and select Focused Inbox.

The two tabs that move on the top portion of your mailbox are Focused and Other. Every time you receive an email, whether it is in the Focused or Another tab, notifications show up. When reading emails, switch between the tabs.

You can change your settings to display the number of unread emails, the badge count, or the notifications for emails flowing into the focused tab only if necessary. Go to Preferences > Notifications and Sounds > Badge count to access these settings in Outlook 2019 for Mac.

How Can You Rearrange Your Messages’ Structure?

Select the message to relocate by going to the Focused tab on the interface of your inbox.
To move just the selected message, choose Message > then Move to Other. You can select Message > then Always Move to Other to make all emails from that particular sender go to the Other tab.
To move just the selected message, choose Message > Move to Focused. To ensure that every email from a particular sender ends up in the Focused tab, select Message > then Always Move to Other.

How Can You Disable Focused Inbox?

On the Organize tab, select Focused Inbox by navigating.
The Focused and Other tabs will disappear from the top of your inbox.

Please take note: Staying up-to-date with Outlook 2019 is essential if you want to take advantage of all of its capabilities. To check for available updates, go to the Help menu and choose Check for Updates.

2] Use the @mentions feature to attract attention.

There are millions of emails sent and received every second on a global scale! Every second, people all around the world exchange millions of emails! Still, you shouldn’t expect your email to get a lot of attention. You may now easily grab someone’s attention in email messages and invitations using Outlook’s handy @mentions capability.

Making use of the imaginative attention-grabbing function is a breeze. The novel attention-grabbing function is incredibly user-friendly. To highlight someone’s name in an email, type “@” followed by their name. Here you can add the recipient’s name or invitation details and then highlight their box (To line). Make sure the @ symbol is visible next to the message in the inbox of your target.

How Are the @mentions to Be Used?

Enter the first three or four letters of your target’s name, either first or last, in the email body together with @.

You can select the person you want to mention from the list of names that appears within the body of your letter. The entire name of the individual is entered when you click on their particular name.

Outlook 2019 for Mac allows you to remove part of the mention. You can remove a portion of the mention in Outlook 2019 for Mac. With the exception of the contact’s initial name, all names have cleared. Furthermore, the contact is automatically included in the To or Invitation boxes of the email in Outlook.

How to Find Messages That Mention You?

With the built-in message filtering feature in Microsoft Outlook for Mac 2019, you can easily organize all the messages that reference you into a single folder. This ensures that mentions will still reach you, regardless of your email volume.

Select the Home tab from the ribbon.
Choose Mentioned from the drop-down menu that appears after you click Filter Email.

Attention: Exchange Server 2019 is required so that you or the receivers can view the mentions in Outlook.

3] Upgraded Visuals, Greater Influence

Make your documents stand out with the newest visual enhancements in Outlook 2019 for Mac. Picture the stunning effect your presentations will have when you use styles like images, icons, or filter-enabled Scalable Vector Graphics (SVGs). With Outlook, you may add various visuals to your email, making it more engaging.

What is the Best Way to Include Images in Outlook Messages?

A web graphic is one that is embedded within the email body rather than being sent as a separate file. This gives you the power to enhance the impact of your email by modifying the way sentences wrap around photos.

Make sure your picture compression is up to Outlook 2019’s standards before inserting them. Once you’ve reduced the size of the photographs to what you need, follow these instructions.

Write a fresh email. Make sure the format of your message is HTML.
To add HTML code to your email, go to the Format Text tab.
Find the spot in your email message where you would like to enter the SVG file, then click the enter tab on the ribbon.
Select Pictures from the Illustrations tab. To insert your SVG into the body of your email, find it and click on it.

How to Customize Your SVG Files?

Outlook 2019 for Mac offers a plethora of personalization choices. You may find the tools for customization in the Graphical Format tab.

To improve the aesthetics of your email, you can utilize tools like:

Graphic Change: This feature lets you swap out the current image with a new one.
Another tool with fantastic styles, such as color fill, is Graphics Styles.
You may add some flair to your SVG files with the Graphics Effects tool. Glows, 3D effects, and drop shadows are some of the unique styles that come with this application.
Changing the border of a Scalable Vector Graphic is as simple as using Graphics Outline.
If you want to know how your text will wrap around a picture, you can use the Wrap Text tool.
Utilize the Send Backward and Bring Forward tools to advance or rewind your image files, respectively.
If you want to center or flip your icon or image, the Align tool is your best bet.
The Rotate tool allows you to vertically or horizontally flip your inline-image.

4] Group Collaboration and Creation Made Simpler

Outlook 2019 for Mac not only lets you create groups but also lets you invite, add, and remove group members. If you want other people to be a part of your group, you may make an invitation link and send it to them by email.

Please be aware that in order to establish or join a joke group, you will require an Office 365 subscription.

Set Up an Outlook Group: What’s the Process?

Launch Microsoft Outlook 2019 on your Mac.
Start by going to the ribbon and selecting File > New > Group. Please get in touch with your company for assistance if you do not see the Group feature on your menu.
Please include the following information about your group:

Organizational designation. Think of a memorable name that fits the group’s name. When you type the name of the organization, an email address is recommended for you to use. If the group name you’re thinking of is already in use, you’ll see a “Not available” announcement. One cannot change the name of an organization after it has been chosen.
Description. Put your thoughts into writing and sum up the group’s mission. When new members join, they will also see a greeting message that includes your group’s description. Once you are ready, click on the next button.
Organizing Things. The structure of your organization determines the classification options.
In order to see what your group is up to, you must first get permission. Problems with confidentiality: When a new group is created, it is first set to private. Before anyone can view your group’s activities, they need to be approved.
- When you create a group and choose the Public option, every employee in your company can see it and participate. By selecting the “Public” option, you can make your group’s material visible to all employees.
- Behind a password. In private groups, no one outside of the group can see what each other is up to.
Anyone can choose to have group chats and events sent directly to their mailbox. You can choose to have all members’ inboxes notified of group activities and conversations. Choose the option to have all group messages and events sent to members’ inboxes to activate this functionality. This configuration box can be modified at a later time. Members have the ability to change their own inbox preferences.
Click Create to add members.

How Can Members Be Added and Removed from Outlook Groups?

Adding quantities

Launch Microsoft Outlook 2019 on a Mac.
Navigate to the group’s group card.
Choose Members.
Enter the names or email addresses of new members to add them. Guests are people who are not affiliated with your company.
Choose Add Members.

Eliminating Participants

Open the group card in Outlook for Mac 2019 by clicking on it.
Choose Members.
Select the X icon next to the member’s name that you wish to delete. Keep in mind that group owners are the only ones who can use this function.
Select Remove.

5] When traveling, be mindful of time zones

Outlook 2019 is made to work with individuals who are always on the go. The days of worrying about time zone variations preventing you from attending important meetings are long gone.

Consult with the coordinator. Meet with the Organizer. You do not have to worry about the math—Outlook 2019 for Mac handles the conversions. To book events with start and finish times in multiple time zones, pick the relevant tab. You do not need to worry about the math because Outlook 2019 for Mac takes care of all the conversions.

6] Recap Cards for Smarter Email Exchanges

When it comes to business, Outlook 2019 for Mac never fails to impress. Email correspondence remains unaffected, but when Outlook detects airline reservations, travel details and similar summary cards are added to your calendar.

These summary cards show every detail pertaining to your journey. Included are locations, times, dates, confirmation numbers, and a plethora of other information. Other details are included. To access further trip details from the original booking email, just click on the summary card.

7] Recap Cards for Smarter Email Exchanges

Gesture-enabled features are compatible with the Mac magic mouse and multi-touch trackpad. New configurable swiping movements in Outlook 2019 for Mac make it simpler to mark, archive, and delete emails. Gesture-enabled features are compatible with the Mac magic mouse and multi-touch trackpad.

How Can Swiping Gestures Be Customized?

Activating Swipe gestures

Go to Outlook Preferences and choose it.

Choose What to Read. Click on Swipe Gestures in the Settings menu to configure the “Swipe left” and “Swipe right” gestures. By choosing Flag, Delete, Archive, or Mark as Read, one can alter the options.

Disabling Swipe Motions

Click Outlook and then click Preferences.
Decide which text to read.

Go to the Swipe Gesture page.
On the message list, check the box next to Swipe left to > and then None.
On the message list, click the box next to Swipe right to > and then None.
Read and Delivery Receipt Advancements

8] Forwarding and Reading Receipts: Progress

When sending an email, Outlook 2019 for Mac allows you to specify whether you would like a read or delivery receipt. The delivery receipt serves as evidence that the recipient has received your message or document, even if they have not viewed or opened it yet. Additionally, the fact that your communication was read by the recipient is confirmed by the read receipt.

How can I ask for a read receipt?

Write a message in Outlook 2019 for Mac.
Select Choices > Request Receipts > Request a Read Receipt as the last option.
Your email should be headed to the recipient as soon as you click the Send button.

How Do I Get Notifications About Deliveries?

Create an email using Outlook 2019 for Mac.
In order of preference, choose an option, request receipts, and request a delivery receipt. Click to send it.

To sum up

Outlook 2019 remains the leading email management tool for Mac users. Microsoft Outlook delivers a degree of functionality that few email management applications can match. To guard against unsolicited emails, the application contains important spam and phishing protection capabilities. You want the integration of your calendar events and to-do lists to be seamless.

You ought to be able to access your beautifully structured meeting schedules with just one click. You want Outlook 2019 for Mac. Special features like virtual folders and rapid search tools are not available in most email delivery platforms.

Outlook has a lot of practical features that are helpful for regular usage; however, there are one or two serious drawbacks. Sorting through all of the options can be a little tough for some Mac users, especially if all they want to do is send a basic email. When compared to many other email solutions on the market, Outlook for Mac 2019 is relatively pricey;

Microsoft Outlook 2019 is a critical tool for Mac users who use computers frequently.

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Written by:

Marianne R.

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